Statutes

Adopted by the members of CIPL at the General Assembly of the 19th ICL in Geneva on 27 July 2013. This text replaces the statutes in the version of 2 September 1982 as revised on 14 August 1987.
 

Article 1

Name and registered office

The Association is named Comité International Permanent des Linguistes – CIPL (Permanent International Committee of Linguists). It was founded in April 1928 during the first International Congress of Linguists (ICL), which took place in The Hague.
It is a non-profit, non-governmental organisation whose aim is to further knowledge of linguistics throughout the world.
CIPL is an affiliated member of UNESCO’s International Council for Philosophy and Humanistic Studies (CIPSH).
It is registered in Leiden, the Netherlands.
 

Article 2

Aim

The Association’s aim is to encourage the development of linguistic science. It endeavours to achieve this aim by:

  1. organising the ICL every five years, in close collaboration with national committees or institutes devoted to linguistic research,
  2. preparing and having published (since 1948) a linguistic bibliography (Bibliographie Linguistique – BL),
  3. participating in and sponsoring special linguistic projects,
  4. all other legal means that can lead to the aim being achieved.


Article 3

Assets

The assets of the Association consist of:

  1. contributions by its members,
  2. royalties accruing to BL products,
  3. income from the organisation of the international congresses organised under the auspices of CIPL,
  4. subsidies, gifts, bequests, donations and legacies,
  5. any income from other sources.


Article 4

Membership

  1. All organisations and institutions whose main aim includes the promotion of linguistic science and to further cooperation among linguists, may become members.
  2. Election of members. An organisation or institution may join CIPL by applying to the Executive Committee, which will decide by a simple majority vote whether to accede to the request. In case of rejection, the applicant may appeal to the General Assembly, which will decide by simple majority of the members present.
  3. Contributions. Each member remits an annual contribution to CIPL. The amount is fixed by the General Assembly at the suggestion of the Executive Committee.
  4. The membership rights of any member which has not paid its contribution for three consecutive years are suspended. Any member which is in default for five consecutive years is deemed to have resigned.


Article 5

Structure of the Association

CIPL consists of a General Assembly (GA) and an Executive Committee (EC).
 

Article 5.1

General Assembly: composition, appointment and dismissal

The GA is composed of representatives of member organisations/institutions.

  1. The appointment and the dismissal of members of the GA are the prerogative of the CIPL members which delegate them.
  2. Should disagreement arise concerning the proper representative, the EC will decide by a simple majority vote which representative is to be recognised.


Article 5.2

General Assembly; task, authorisations and working methods

  1. The GA elects an EC from among its members.
  2. Meetings of the GA. The ordinary meetings of the GA take place at the ICL.
  3. Voting in the GA. Each representative in the GA has one vote. Should a representative be prevented from attending, that representative can designate another scholar from the CIPL member he/she represents as a substitute, who shall have full voting rights.
  4. To the extent that these statutes do not prescribe a larger majority, all decisions are taken with a simple majority of the votes cast. In the event of a tied vote, the proposal is rejected.


Article 5.3

Executive Committee: composition, election and dismissal

  1. The Officers of the EC shall be a President, a Vice-President, a Secretary-General (SG) and a Treasurer. The offices of Secretary-General and Treasurer may be entrusted to one person.
  2. In addition to these officers, the EC comprises up to five further members of the GA, among them usually the president of the previous ICL. The number of EC members is set by the GA.
  3. Candidates for the EC not present at the GA who have not sent apologies cease to be candidates.
  4. All members of the EC are elected by the GA by secret ballot for a term of five years and are re-eligible. The president can be elected for at most two consecutive terms.
  5. The term of office of EC members commences at the end of the session of the GA in which they were elected and terminates at the end of the session of the GA held in the year when the term of office expires.
  6. The EC fills its own vacancies as soon as possible. An incomplete EC retains its powers.
  7. A member of the EC loses the post:
    • through death;
    • by ceasing to represent an active member of CIPL;
    • by resigning;
    • by being dismissed by a majority of two-thirds of the votes cast by the EC.


Article 5.4

Vacancies

The following procedures shall apply in the event of a vacancy arising amongst the Officers of CIPL.

  1. Any vacancy shall be filled by a temporary substitute appointed by the EC for the remainder of the term of the original holder of the position.
  2. A temporary substitute shall be eligible for immediate election to the position he or she has been holding.
  3. If the position of President falls vacant, the Vice-President shall assume Presidency immediately and continue to serve until the next meeting of the GA.


Article 5.5

Executive Committee: task and authorisations

  1. The EC represents the Association. It is charged by the GA with running the Association and co-ordinating its activities.
  2. The EC is mandated to take major decisions between the GA’s meetings and must report them to the GA.
  3. The EC is responsible for the management and spending of CIPL’s financial means.
  4. The EC is entrusted with the organisation of the ICL in collaboration with representatives of the host institution as provided for in the guidelines.
  5. The President shall determine the order of business in conjunction with the SG, but any member of the EC may propose an item of the agenda.
  6. The EC can also take decisions in ways other than during a meeting, provided that all members are given the opportunity to vote and none of them opposes this way of taking decisions. A decision is then taken if the necessary majority of the votes cast is in favour. Every decision taken outside a meeting is reported at the next meeting and set down in the minutes of that meeting.


Article 6

Officers of the EC

  1. The President acts as the scientific representative of the Association. It shall be his task to supervise the Scientific Committee of the ICL and to assist the organisers of other scientific activities in which CIPL participates, including Summer Schools.
  2. The President can delegate the SG or a Vice-President to replace him.
  3. The Vice-president shall be actively involved in the preparation of the scientific programme of the ICL.
  4. The SG or the Vice-President shall be the Chief Executive Officer of the Association. The SG acts as the spokesperson and manager of CIPL.
  5. The SG, in consultation with the other members of the EC, directs the current activities of CIPL and maintains contact with the international organisations with which CIPL co-operates.
  6. Each year the SG issues a report on the work of CIPL that appraises its activities and outlines future priorities.
  7. The SG draws up the agenda for the GA and sends it to its members three months in advance.
  8. Should the President or SG be temporarily unable to carry out his or her duties, these shall be performed in the interim by the highest ranking officer in the EC.
  9. The Treasurer shall have charge of the finances and shall be responsible for their administration. He or she shall prepare annual accounts, which shall be presented to all the members of CIPL in the following year. The Treasurer shall have the power to disburse the funds of CIPL within the limits and subject to the constraints agreed from time to time by the EC.


Article 7

Nominating Committee

  1. There shall be a Nominating Committee (NC) of CIPL. The NC shall consist of at least three members of the GA. They serve for five years and are available for immediate re-election.
  2. The members and the chair of the NC are proposed by the President and the SG jointly and elected by the GA.
  3. The NC proposes candidates for the members of the EC. The candidates must be asked whether they accept candidature.
  4. No person can be a member of both the EC and the NC.
  5. Decisions of the NC shall be by simple majority vote; in the event of a tie, the Chair has the decisive vote.


Article 8

Amendment of the Statutes

  1. Any member of the GA may propose amendments to the Statutes. Such proposals must be submitted to the SG in writing (this may include email, where appropriate) not later than ten days prior to the next Meeting of the EC.
  2. The Meeting of the EC shall consider the proposals, and in the case of a vote in favour by a simple majority, the SG shall put the proposal to change the statutes on the agenda for the next meeting of the GA.
  3. Any change to the statutes requires a two-thirds majority of the votes cast in a regular meeting of the GA. When a meeting is convened in which a proposal to change the statutes is to be made, this must be stated on the agenda beforehand. Also a copy of the proposal, with the literal text of the suggested change, must accompany the notification.


Article 9

Dissolution

  1. The Association may be dissolved by a vote cast by nine-tenths of its members. Such a vote shall take place by postal ballot, by email, or by any other appropriate means of communication.
  2. The President and the SG are held to carry out the dissolution, unless the GA has accompanied the decision to dissolve the Association by appointing more administrators.
  3. The administrators shall ensure that the fact of the dissolution of the Association is recorded in the register of the Chamber of Commerce.
  4. Should CIPL be dissolved, its assets shall be transferred to UNESCO, which will devolve the obligation of using the assets for the advancement of linguistic studies.
  5. After dissolution the Association will continue to exist to the extent that this is required for administering its finances.
  6. During dissolution the stipulations of these statutes remain in force in so far as possible.
  7. Documents and announcements sent out by the Association shall carry the words "in liquidation" added to the Association's name.
  8. Following dissolution, the books and documents of the dissolved Association remain in the possession of a person appointed by the administrators for a period of seven years. This person is held to have the appointment recorded in the aforementioned register.


Article 10

Final stipulation

Any question concerning the functioning of CIPL not covered by the present statutes may be decided by supplementary regulations adopted by the EC.